CHAPTER 7
Exploring Microsoft Word 2010
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Lesson Overview
Word processing
is a term that means to create, edit, view, save and print documents. It is application software.
Microsoft word is word
processing application software developed by Microsoft Corporation in USA. The extension of the word file is .docx.
Opening MS – Word 2010
Ø Click on Start button.
Ø Go to All Programs.
Ø Click on Microsoft office.
Ø Click on Microsoft Word
(Note:
this opening style may be available only in Windows 7/XP)
Or,
Ø 👉Press + R (Windows button from keyboard and R at the same time).
Ø 👉Run dialogue
box will appear and type ‘winword’ and then click on OK button.
The MS-Word 2010 has
many functions to help users in editing and creating documents. Following are the description of some main or
useful components as marked above.
§
File - It opens File menu. It allows you
to open, save or save as, print and startnew documents.
§
Quick Access Toolbar – It is a small toolbar above
the File button. It contains shortcuts for some of the most common commands
like save, undo, redo and picture border.
§
Title Bar – It is the long horizontal
bar that displays the name of current or running application or dialogue box
and the name of the current document.
§
Minimize Button – When you click on
minimize button then it shrinks the window of the application to a bar on the taskbar.
You need to click this button on the taskbar to open it again.
§
Maximize/Restore button - If the window
is maximized (full screen),click will
change it into windowed (not full
screen) and vice versas.
§
Cursor - It is the blinking line in the
document/word screen that shows the current position in the document.
§
Close – It closes the application.
§
Ruler – The ruler is placed just above
and beside the working area. It is used to set the layout of the text across
the page. It can be either hiden or shown with the help of “view ruler option”
present just above the vertical scroll bar.
§
Help button – It is a small button at the
right corner just below the close button.- It is used to solve all the problem
of the user.
§
Scroll Bar – There are two scroll bars in
ms-word(i.e. a vertical and a horizontal) but there is only vertical scroll bar
in MS-Word 2010’s default windo-w. It is used to scroll the pages of the
document to view it.
§
View Buttons – It allows you to see
active Word window/page in different views.
Typing in
MS-Word: When you open Microsoft Word then a blank document area
appears which is a default document area. In the blank area, you can see a
cursor blinking. When you start to type the letters they will appear at the
place of cursor and the cursor will move front. The steps to type in MS-Word
are given below:-
Ø 👉Type the
text you need to type.
Ø 👉When you
want to change the paragraph, you need to press enter key (¿) .
👉Press enter key to change the book.
|
Formatting the text:
Selecting the text:
To format the text at first, you
need to select the text and do whatever you want. The steps to format the
text are given below:-
Ø Click and
keep on dragging towards the direction in which you want to select the text.
Or,
Ø Use the
shortcut key (i.e. Shift + ¬//®/¯)
Making the text
bold, italic and underline:
To format the text you also need to make the text bold,
italic and underline. So, the steps to make the text bold, italic and underline
are given below:-
Ø 👉Select the
text which you want to underline and make it italic and bold.
Ø 👉In the Home
tab, go in the Font group and click B (bold), I (italic) and U (underline) for making the text bold,
underline and italic.
Or,
Ø 👉The
shortcut key to make the text bold, italic and underlined are Ctrl+ B, Ctrl+I
and Ctrl+U.
👉Copying, cutting
and pasting text:
Ø 👉Select the
text as required.
Ø 👉Right click
on the selected text.
Ø 👉A dialogue
box appears and then click on the copy option.
Ø 👉Then again
cut the selected text by the same process.
Ø 👉Again, go
to the document area where you want to copy the selected text.
Ø 👉Right click
on that area and in the appeared dialogue box click on the paste option.
Or,
Ø You can use
following short keys to copy, cut and paste:
Copy – Ctrl + C.
Cut – Ctrl + X.
Paste – Ctrl + V.
Ø On the Home tab, click the Font Dialog Box Launcher, and
then click the Font tab.
Ø Select the options that you want to apply to the default
font, such as font style and font size. If you selected text in step 1, the
properties of the selected text are set in the dialog box.
Ø Click Set As Default, and then click OK.
Saving an MS-Word
document for the first time:
Ø Click the File tab.
Ø Click Save As in the appeared dialogue box.
Ø Type a name for the document, and then click Save.
Or,
Ø Press Ctrl + S from the keyboard.
Ø Then give the file name and click on Save.
(Note: Before saving the document
you can also choose the location where you want to save the file.)
Ø Click on File button.
Ø Click on Save button.
Or,
Ø Click the Save icon
on the
Quick Access Toolbar.
Opening an
MS-Word document:
Ø Click the File tab.
Ø Click Open in the appeared dialogue box.
Ø In the Open dialog box, click the list of file types next
to the File name box.
Ø Click the type of file that you want to open.
Ø Locate the file, click the file, and then click Open.
Changing font color,
size and highlight it:
Ø In the Home tab, go to the Font group.
Ø In Font group, to change the text style, color, size and
highlight it see the below labeled picture.
Changing the font
alignment:
Ø Go to Paragraph group in the Home tab.
Ø Then select the required alignment.
The name of four alignments is
given below: -
|
Left Alignment (Ctrl + L)
|
Center Align... (Ctrl + E)
|
Right Align…(Ctrl + R)
|
Justify Align… (Ctrl + J)
|
Bullets,
Numbering and Line and Paragraph Spacing:
Ø Go to paragraph group in Home tab.
Ø And select the required bullets, numberings and line and
paragraph spacing by clicking on the down arrow.
Inserting picture
from Clip Art:
Ø Click where you want to insert picture in your document.
Ø Go to the Insert tab.
Ø
And in the Illustrations group you can see the below
picture and click on .
Ø After clicking a dialogue box will appear on the right side
of working area.
Ø Write the name of the thing which you want to search in
Search for: box.
Ø Click on Go.
Ø Single click on the appeared picture in the dialogue box
and then it will appear the working area.
Inserting picture
from file:
Ø Click where you want to insert the picture in your
document.
Ø On the Insert tab, in the Illustrations group, click
Picture.
Ø Locate the picture that you want to insert. For example,
you might have a picture file located in My Documents.
Ø Double-click the picture that you want to insert.
Changing page
orientation:
Ø Go to Page Layout tab.
Ø In the Page Setup group, click on orientation and select
one of the two orientations (i.e. landscape and portrait).
Ø Go to Insert tab.
Ø In the Header and Footer group, click on Page Number.
Ø And in the appeared dialogue box specify the position of
the page number.
Ø Then the page number will be positioned automatically on
the specified position.
Ø On the Insert tab, in the Text group, click Text Box, and
then click Draw Text Box.
Ø Click in the document, and then drag to draw the text box
the size that you want.
Ø To add text to a text box, click inside the text box, and
then type or paste text.
Ø On the Insert tab, in the Illustrations group, click
Shapes.
Ø Click the shape that you want, click anywhere in the
document, and then drag to place the shape.
Note: - To create a perfect square
or circle (or constrain the dimensions of other shapes), press and hold SHIFT
while you drag.
Deleting shapes
and pictures:
Ø Right click on the shape or the picture which you want to
delete.
Ø Then a dialogue box will appear.
Ø In the dialogue box click on Cut.
Or,
Ø Click on the picture or the shape which you want to delete
and press Delete button from the keyboard.
Ø 👉Go to Page Layout tab.
Ø 👉In the Page Background group, click on Watermark.
Ø 👉Then a dialogue box will appear.
Ø 👉In the dialogue box, click on Custom Watermark then a
dialogue box will appear if you want picture watermark then click on Picture Watermark.
👉 Locate the picture that you want, select it, press on
insert button, click on either OK button or Apply button.
Or,
Ø 👉If you want text watermark then click on text watermark.
Ø 👉Then type the text, select the text, color, size, font and
layout.
Ø 👉And click on either
Apply or OK button.
Inserting superscript
and subscript:
Superscript creates small letters or numbers above
another letters or numbers and Subscript creates small letters or numbers below
another numbers or letters.
The steps to apply superscript and subscript are: -
Ø Write some letters or
numbers and click where you want to apply superscript or subscript.
Ø Go to Home tab.
Ø In the Font group click on
the symbol:
·
To apply superscript.
·
To apply subscript.
Or,
Ø Press Ctrl + shift++ to insert
superscript.
Ø Press Ctrl += to insert subscript.
Example :- (a
+ b)2 superscript. (a + b)2 subscript.
1.
Fill in the blanks:
a. _________ is the shortcut key for undo.
b. _________ are the direction arrows.
c. To change the paragraph you need to press _______ button.
d. You need to press ___________ button to delete the text
leftward.
e. Word processing software is a type of ____________software.
2.
Answer these questions: -
a. What is word processing software?
b. What is Microsoft word?
c. What is the extension of the MS-Word document file?
d. Write the steps to:
i.
Bring picture watermark.
ii.
To give page number.
iii.
To insert a picture from file.
(107).jpg)
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